Executive Assistant to CEO [Female candidate], Media Strategy Role, Malad, Mumbai location

Designation: Executive Assistant to CEO [Female candidate]

Location: Mindspace, Malad (w), Mumbai location

Ctc on offer: 10-12 lacs p.a

About the Company:
The hiring company is into providing technology consulting, services and outsourcing. Built on values of client needs first, best performance always, better employment opportunities, business flexibility and freedom at work. They offer an unmatched service experience to their customers, backed by unparalleled experience, comprehensive capabilities across all industries and business functions.  A great place to work, they encourage performance, growth & excellence.

Job Profile:
Diary management / Scheduling meetings / Assisting in Decision making / Filing of documentation as well as e-Filing / Handling all incoming and outgoing emails / Logistical arrangements (flights, accommodation & rental cars) / Arranging Strategy sessions, Team Buildings, Workshops, Year-End Functions etc. / Report writing, typing of minutes, co-ordination of ad-hoc duties.

• Generate daily / monthly / weekly monthly reminders for critical to-do items to be completed including both recurring and one off items.
• Independently responding to Emails, Manage CEO's Emails as well as own
• Assist in ensuring prompt and effective follow up on all Internal and external meetings based on Calendar information.
• Assisting and understanding the CEO’s working styles and priorities in order to represent effectively and being able to change styles and priorities to meet the very different working style.
• Update database and maintain client & company files.
• Managing last minute changes in schedules.
• Meetings and Action Points Management
• Organizing Video Conferencing and Tele Presence meetings across the globe.
• Follow Up on Action Points generated in these meetings and ensure their closure with updates.
• Maintain Confidentiality of information
• Domestic & International travel plans and coordination
• Visa coordination
• Meeting Management
• Review meetings for team
• Heavy Calendar Management
• Charter coordination and travel management with them. Negotiate where needed.
• Delegation of tasks so as to provide Admin. Support to MD,
• Face of the MD's office .one on one interaction with both Internal and External International Managers, Executives and as well as consultants, to coordinate a variety of complex executive meetings
• Coordination with International clients for meeting management

 Candidate Requisites

• Should have atleast 8-10 years of experience in Secretarial functions / Office management / Inter departmental co-ordination, etc.
• Should be between 24 to 35 years of age.
• Should have work experience in Management Strategy / Exposure to decision making / Offloading the CEO’s work load & taking charge proactively in other matters related to work.
• Should have some exposure to working in Media firms.

To  Apply, pls ensure you mention ALL these details requested below  & send your cv in MS word format with atleast 2 passport size/other photos of yourself :

Email to: neha.asthana@hr-interface.com & pls cc to eaes.hrinterface@gmail.com

Mentioning email subject as: Executive Assistant to CEO, Malad, Mumbai location

In the email body pls compulsorily mention:

Name:

Mobile:

Email:

Current / Last Company (pls specify current or last):

Current Industry:

Current Designation:

Current Annual & Monthly Salary (Ctc):

Current Location:

Do you have experience in Secretarial functions to Senior Management? [Y/N] & how many years:

Total Years of Experience:

Do you have any work experience in Media? [y/n] & how many years?:

Total work experience (overall):

Total number of companies worked with:

Age:

How soon can you join if selected?:

Reason for wanting to move on from current/last employment:

Have you attached a word format cv & 2 photographs?

Pls attach:

1> Your word format resumé

2> A close up photo

3> A full length photo

Regards,
Neha Asthana

Head Consultant

HR Interface Corporate Services
Recruitment Par Excellence Follow us on Linkedin for All Job Updates: http://www.linkedin.com/company/hr-interface-corporate-services/