EA [Female] to CEO, Reputed Technology Services Client, Pune location

Designation: Executive Assistant to CEO [Female candidate]

Location:  Magarpatta City, Pune

Ctc on offer: Open & Negotiable.

Job Profile:

Diary management / Scheduling meetings / Assisting in Decision making / Filing of documentation as well as e-Filing / Handling all incoming and outgoing emails / Logistical arrangements (flights, accommodation & rental cars) / Arranging Strategy sessions, Team Buildings, Workshops, Year-End Functions etc. / Report writing, typing of minutes, co-ordination of ad-hoc duties.

• Independently responding to Emails, Manage CEO's Emails as well as own

• Generate daily / monthly / weekly monthly reminders for critical to-do items to be completed including both recurring and one off items.

• Assist in ensuring prompt and effective follow up on all Internal and external meetings based on Calendar information.

• Assisting and understanding the CEO’s working styles and priorities in order to represent effectively and being able to change styles and priorities to meet the very different working style.

• Update database and maintain client & company files.

• Managing last minute changes in schedules.

• Meetings and Action Points Management

• Organizing Video Conferencing and Tele Presence meetings across the globe.

• Follow Up on Action Points generated in these meetings and ensure their closure with updates.

• Maintain Confidentiality of information

• Domestic & International travel plans and coordination

• Visa coordination

• Meeting Management

• Review meetings for team

• Heavy Calendar Management

• Charter coordination and travel management with them. Negotiate where needed.

• Delegation of tasks so as to provide Admin. Support to MD,

• Face of the MD's office .one on one interaction with both Internal and External International Managers, Executives and as well as consultants, to coordinate a variety of complex executive meetings

• Coordination with domestic/International clients for meetings management.

Candidate Requisites

·        Should have atleast 3-6 years of experience in Secretarial functions / Office management / Inter departmental co-ordination, etc.

·        Should be between 24 to 35 years of age.

·        Should have work experience in Management Strategy / Exposure to decision making / Offloading the CEO’s work load & taking charge proactively in other matters related to work.

·        Should have some exposure to global IT / ITES/ Technology firms.

To  Apply, pls ensure you mention ALL these details requested below  & send your cv in MS word format with atleast 2 passport size/other photos of yourself :

Email to: neha.asthana@hr-interface.com & pls cc to eaes.hrinterface@gmail.com

Mentioning email subject as: Executive Assistant to CEO, Pune location

In the email body pls compulsorily mention:

Name:

Mobile:

Email:

Current / Last Company (pls specify current or last):

Current Industry:

Current Designation:

Current Annual & Monthly Salary (Ctc):

Current Location:

Do you have experience in Secretarial functions to Senior Management? [Y/N] & how many years:

Total Years of Experience:

Total work experience (overall):

Total number of companies worked with:

Age:

How soon can you join if selected?:

Reason for wanting to move on from current/last employment:

Have you attached a word format cv & 2 photographs?

Pls attach:

1> Your word format resumé

2> A close up photo

3> A full length photo

Regards,
Neha Asthana

Head Consultant

HR Interface Corporate Services
Recruitment Par Excellence
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